Planet Possibility - Privacy Policy

PlanetPossibility.co.uk | Privacy Policy & GDPR Compliance Statement - AllAboutGroup Holdings Ltd - Joint Data Controller

PlanetPossibility.co.uk is a product of the Planet Possibility Consortium. The partners of this consortium are:

The University of Southampton
The University of Birmingham
AllAboutGroup
Future First
The Blair Project

Each consortium partner is a joint data controller. Each partner has agreed to take reasonable, appropriate technical and organisational measures to protect your personal data so that the risk of data breaches is minimised.

This privacy policy sets out how AllAboutGroup Holdings Ltd uses and protects any information that you give to the Planet Possibility Consortium when you use or register with Planet Possibility.co.uk

AllAboutGroup Holdings Ltd is committed to ensuring that your privacy is protected.

You can be assured that any personal data, by which you can be identified when using this website, will only be used in accordance with this privacy statement.

AllAboutGroup Holdings Ltd may change this policy from time-to-time by updating this page. If you opt in to receive emails from us, we will notify you of any changes or updates we make. If you do not opt in to receive emails, you should check this page occasionally to ensure that you are happy with any changes. This policy was last updated on 14.06.2022.

If you have any questions, please email us at: mydata@allaboutgroup.org

About GDPR

As of 25 May 2018, all organisations that process personal data on citizens of the EU are required to comply with the EU General Data Protection Regulation (GDPR).

The GDPR replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens’ data privacy and to reshape the way that organisations, which operate within the region, approach data privacy.

The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular reference to an identifier. A broad range of personal identifiers constitute personal data, including: name, location data and IP address.

Our commitment to GDPR

AllAboutGroup Holdings Ltd has always been committed to data protection and the new regulations have provided us with a welcome opportunity to review our already robust data protection policies and procedures, and strengthen our commitment to data protection.

Everybody at AllAboutGroup Holdings Ltd, at the highest management level and throughout the organisation, understands the need for stringent data protection policies and procedures, and we all take responsibility for complying with the GDPR.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We take a data protection by design and default approach, and put appropriate data protection measures in place throughout the entire lifecycle of our processing operations.

We are also committed to ensuring that all third party data processors that process personal data on our behalf fully comply with the GDPR. We do not enter into contracts with other data processors unless they can demonstrate the steps they have taken towards compliance.

Please note: as the personal data we process is not sensitive or likely to result in high risk to individuals’ interests, it has not been necessary for us to conduct any data protection impact assessments or appoint a data protection officer.

As an organisation, however, we are dedicated to continually reviewing and improving our data protection procedures and accountability measures. If you have any questions relating to data protection and/or our privacy policy, please send us an email at: mydata@allaboutgroup.org

What personal data do we collect?

When you sign up to PlanetPossibility.co.uk as a school/college student, we collect and store the following data:

- Your name;
- Your email address;
- Your password;
- The school or college you currently attend;
- Your current year group;
- If you currently study physics;
- Your gender (optional);
- If you identify as being of black heritage (optional);
- If you identify as being of Asian heritage (optional);
- If you identify as being of minority ethnic heritage (optional);
- Your disability status (optional);
- If you are eligible for free school meals (optional);
- If you are the first in your family to go to university (optional);
- If you are from a low income family (optional);
- If you identify as LGBTQ+ (optional);

When you sign up to PlanetPossibility.co.uk as a recent school leaver, we collect and store the following data:

- Your name;
- Your email address;
- Your password;
- The school or college you attended;
- If you currently study physics;
- Your gender (optional);
- If you identify as being of black heritage (optional);
- If you identify as being of Asian heritage (optional);
- If you identify as being of minority ethnic heritage (optional);
- Your disability status (optional);
- If you were previously eligible for free school meals (optional);
- If you are the first in your family to go to university (optional);
- If you are from a low income family (optional);
- If you identify as LGBTQ+ (optional);

When you sign up to PlanetPossibility.co.uk as a university student, we collect and store the following data:

- Your name;
- Your email address;
- Your password;
- The university you currently attend;
- Your current academic stage;
- The type of subject you study;
- Your gender (optional);
- If you identify as being of black heritage (optional);
- If you identify as being of Asian heritage (optional);
- If you identify as being of minority ethnic heritage (optional);
- Your disability status (optional);
- If you were previously eligible for free school meals (optional);
- If you are the first in your family to go to university (optional);
- If you are from a low income family (optional);
- If you identify as LGBTQ+ (optional);

When you sign up to PlanetPossibility.co.uk as a recent graduate, we collect and store the following data:

- Your name;
- Your email address;
- Your password;
- The university you attended;
- The type of subject you studied;
- Your gender (optional);
- If you identify as being of black heritage (optional);
- If you identify as being of Asian heritage (optional);
- If you identify as being of minority ethnic heritage (optional);
- Your disability status (optional);
- If you were previously eligible for free school meals (optional);
- If you are the first in your family to go to university (optional);
- If you are from a low income family (optional);
- If you identify as LGBTQ+ (optional);

When you sign up to PlanetPossibility.co.uk as a career changer or somebody who is currently in employment, we collect and store the following data:

- Your name;
- Your email address;
- Your password;
- Your current job type;
- Your gender (optional);
- If you identify as being of black heritage (optional);
- If you identify as being of Asian heritage (optional);
- If you identify as being of minority ethnic heritage (optional);
- Your disability status (optional);
- If you were previously eligible for free school meals (optional);
- If you are the first in your family to go to university (optional);
- If you are from a low income family (optional);
- If you identify as LGBTQ+ (optional);

When you sign up to PlanetPossibility.co.uk as a teacher, we collect and store the following data:

When you sign up to PlanetPossibility.co.uk as a careers adviser, we collect and store the following data:

When you use PlanetPossibility.co.uk generally, even as an unregistered user, we may process data on your use of the website, including:

- Which pages you visit;
- The time of your visit;
- How long you spend on each page;
- How long you remain on the website;
- The method/ by which you were referred to the website, e.g. via Google or social media channel;
- Your general site browsing habits;
- The type of device you used to access the website;
- The type of web browser you used to access the website;
- The type of operating system you used to access the website;
- Your network location and IP address.

Our lawful basis for collecting this data

Before we process any of your personal data, we obtain active, clear consent from you. According to the GDPR, this should be explicit and requires a very clear and specific statement of consent.

When we ask you to opt in or opt out of our Privacy Policy, we provide you with all of the information you need on how and why we process this data.

This is hugely important, as we want to offer all individuals real choice and control when using our websites.

How do we obtain your consent to process your personal data?

We have always obtained active consent from the users of our websites, explicitly asking them to allow us to process their data when signing up to receive our advice emails and job/course alerts.

These data processing consent requests are separate from our general Terms & Conditions and we always try to make sure these requests are communicated in a clear and concise way. They require you to provide a positive opt-in and we don’t use pre-ticked boxes or any other methods of default consent.

We also use third party data processors to help us process some of your personal data. A list of these can be found below.
We are committed to ensuring that all of the third party data processors and controllers that process personal data on our behalf fully comply with the GDPR. Indeed, we do not enter into contracts with other data processors or controllers unless they can demonstrate the steps they have taken towards compliance.

Please note: even if you provide us with consent initially and choose to receive email communications from us, you can remove your consent at a later date and opt out of emails too.

In some cases, you can do this by logging into your account and changing your preferences on your account settings page. Alternatively, you can unsubscribe directly from one of the emails we send you, or just send us an email to make your request at: mydata@allaboutgroup.org

We will act on these withdrawals of consent as soon as we can and will not penalise any individuals who wish to withdraw their consent.

As the service we provide is sending out careers advice, job alert emails and other useful information, we do unfortunately require you to agree to our Privacy Policy in order to receive these emails. Indeed, it is impossible for us to send you these emails without being able to process your personal data.

Please note: we don’t just send generic emails to our registered users. That is why we request for more data from you than just your email address. To make sure you are kept informed and to give you the best chance of securing a job or a place on a course of your choice, we use the other data we process to target really useful, relevant information to you via email.

When you use our website generally, even as an unregistered user, we may place cookies on your browser to log your session, record user traffic via Google Analytics, or for the purposes of remarketing our clients promotional messages to you on other websites once you leave PlanetPossibility.co.uk. We do this via Facebook, Instagram, YouTube or Google adverts.
You can control which cookies we place on your browser via the website’s cookie control module.

Age restrictions

You must be aged 13 or older to register with PlanetPossibility.co.uk.

Should we become aware that any site users under 13 are using the site, we will remove their profile and the personal data that we have collected.

Any personal information you choose to share on the site is at your own risk, but if you are concerned at all, and are aged between 13 and 17, we recommend that you seek advice from your parents or guardians before deciding to share your personal data with us.

Why do we collect this personal data and what do we do with it?

We require your personal data to understand your needs and provide you with a better service. In particular, for the following reasons:

- We may use the information to improve our products and services.

- We may periodically send promotional emails to you containing careers advice and information about job opportunities, courses, new products, special offers, or other information that we think you may find interesting or useful in your search for employment. We will only use the email(s) you have provided and only if you give us consent to email you.

- From time-to-time, we may also use your information to contact you for market research purposes. We will contact you by email.

- We may use the information to customise the website according to your interests.

- We also use this information to allow our clients to target particular groups with their promotional messages, based on particular users’ general trends, i.e. this page, X, is the most popular page for sixth form students. Please note: our clients will never contact you directly, and we will not share your contact details with them. All of the messages you receive will come from us on behalf of other organisations.

- We may also sell aggregate information from time-to-time about our users, i.e not personal data specific to an individual user, but data about our user group as a whole.

Please note: we do not transfer your personal data to any third countries or international organisations, and we do not process personal data for the purposes of automated individual decision making or profiling.

Reasons for processing - breakdown by data category

We collect and store the following data for specific reasons. Here’s a breakdown for you:

- Your name - we’re a friendly bunch and like to address our users by name where possible. This allows us to personalise the communications that we send you.

- Your email address - we can’t send you useful emails unless you give us your email address. If you decide to opt out of receiving emails, your email address still acts as your username, so that you can login and update your preferences. It’s also vital that we have this if you forget your password and need to reset it.

- Your password - security is incredibly important and you will need a password to access your account and update your settings. Your password is fully encrypted in our database, so nobody else should be able to access your account and your personal data.

- The university or college you attend/attended - some of the employers and course providers that advertise with us may look to target their promotional messages to users from specific universities or colleges;

- The school or college you attend/attended - some of the employers and course providers that advertise with us may look to target their promotional messages to users from specific schools or colleges;

- If you study/studied physics or not - some of the employers and course providers that advertise with us may look to specifically target their promotional messages to users who have studied physics or not.

- The type of subject you study/studied - some of the employers and course providers that advertise with us may look to specifically target their promotional messages to users who have studied particular course types.

- Your ethnicity (optional) - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach people of particular ethnicities with their marketing messages. Please note: it is not necessary for you to disclose your ethnicity if you’d prefer not to say.

- Your gender (optional) - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach people of particular genders with their marketing messages. Please note: it is not necessary for you to disclose your gender if you’d prefer not to say.

- Your disability status (optional) - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach people of particular genders with their marketing messages. Please note: it is not necessary for you to disclose this if you’d prefer not to say.

- If you are/were previously eligible for free school meals (optional) - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach people of particular genders with their marketing messages. Please note: it is not necessary for you to disclose this if you’d prefer not to say.

- If you identify as LGBTQ+ (optional) - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach these people with their marketing messages. Please note: it is not necessary for you to disclose this if you’d prefer not to say.

- If you are the first in your family to go to university (optional); - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach these people with their marketing messages. Please note: it is not necessary for you to disclose this if you’d prefer not to say.

- If you are from a low income family (optional); - some of the employers we work with take part in initiatives to widen access to their profession, particularly for people from under-represented backgrounds. We ask this question to allow employers to reach these people with their marketing messages. Please note: it is not necessary for you to disclose this if you’d prefer not to say.

- Your current job type - some of the employers and course providers that advertise with us may look to target their promotional messages to users within certain occupations;

We use the following information to improve our products and services, customise the website according to your interests:

- Which pages you visit;

- The time of your visit;

- How long you spend on each page;

- How long you remain on the website;

- The method/ by which you were referred to our website, e.g. via Google or social media channel;

- Your general site browsing habits;

- The type of device you used to access the website;

- The type of web browser you used to access the website;

- The type of operating system you used to access the website;

- Your network location and IP address.

We may use the following data for purposes of remarketing our clients promotional messages to you on other websites once you leave PlanetPossibility.co.uk. We do this via Facebook, Instagram, YouTube or Google adverts:

- Which pages you visit;

- Your network location and IP address.

Where is this personal data stored?

All of the data you give us consent to process when you sign up to PlanetPossibility.co.uk is securely stored on a dedicated server which is managed by eUKhost at their UK Data Centre.

The data centre is independently audited to ISO27001 standard and is protected from both physical and electronic intrusion at all times using some of the most sophisticated technologies.

Security is a top priority at the Data Centre. 24 x 7 on-site security guards, ID-based access policy, electronic access controls, external and internal CCTV monitoring, and perimeter fencing with controlled gate access safeguard the data hall from unauthorised access.

All of the data you give us consent to use by opting into cookies on your browser is processed by Google Analytics or DoubleClick for Publishers (Google). We also use the Facebook tracking pixel and Google remarketing tracking pixel to serve remarketing adverts.

3rd party data processors we may use to help process your data

Here is a list of the 3rd party data processors we may use to store or process your personal data:

- Leadpages

- Google Analytics

- DoubleClick for Publishers (Google)

- Eventbrite

- Sprout Social- Survey Monkey

- Mailchimp

- TSOHost

- Heart Internet
- Zoom

We are committed to ensuring that all of the above third party data processors that process personal data on our behalf are fully compliant with the GDPR.

We do not enter into contracts with other data processors unless they can demonstrate the steps they have taken towards compliance.

Security measures and procedures

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have analysed the risks presented by our processing and have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

PlanetPossibility.co.uk has an SSL Certificate installed. This means when you are browsing on the website a secure connection will be established, and the connection between your browser and the server will be secure. You can see that our SSL Certificate is working correctly because a padlock or green bar will show in the address bar in your browser, depending on which one you use.

This is a method of cryptography and encrypts the data that is sent from your browser to our server. This means that if a hacker was to intercept that message, they will only be able to see a cryptographic code that it is impossible for them to break. Only the intended recipient of this data (i.e. our secure server) will be able to understand and process it.

We regularly review our information security policies and measures and improve them where necessary. We also conduct regular testing and reviews of our measures to ensure they remain effective. We also make sure that any data processors we use implement appropriate technical measures.

How long do we retain your data?

The GDPR states that personal data should be stored for no longer than is necessary for the purposes for which the personal data is processed. With that in mind, we only store personal data on our users for a maximum of five years from the date on which they register, unless they request otherwise.

As the majority of our users register as school students, school leavers, undergraduates or graduates, we feel that five years is a legitimate amount of time for those individuals to still be deemed an active job seeker in the early careers market.

We prompt all registered users on an annual basis to update their data processing preferences, so if you would like us to store and process your data for longer than this five years, it is advisable for you to update your consent preferences when prompted.

Data breach policy and procedure

Since we started our company, we have never suffered any data breaches or attacks on our system. This is because we are fully committed to securing your personal data. We make sure that we constantly review and update our security practices where necessary.

In the event that our is database subject to a data breach, however, we have a data breach policy and procedure in place to help mitigate against impact this may have on your personal security.

We have prepared a response plan for addressing any personal data breaches and have put a data breach procedure in place. All members of our staff are educated about this procedure and are given access to the guidance and resources required to notify our Head of Operations if they suspect that a data breach has occurred.

If it is ascertained that a data breach has, in fact, taken place, we have outlined a process to assess the likely risk to individuals as a result of the breach.

We will then notify the ICO of a breach within 72 hours and the individuals affected without undue delay. We will also provide any affected individuals with advice on how to protect themselves from its effects.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Your rights as a data subject & controlling your personal data

Once you have registered as a member of PlanetPossibility.co.uk, you are entitled to:
- Access the data we hold on you;
- Rectify the data we hold on you if you believe it to be incorrect;
- Request that the data we hold on you be erased;
- Request that we restrict the processing of the data we hold on you;
- Obtain and reuse the data we hold on you for different services;
- Object to the use of your data for direct marketing.

To exercise your rights and request any of the above, please email: mydata@allaboutgroup.org

We will not charge you to request any of the above, unless the request is deemed to be excessive. In the unlikely event of this happening, we may charge you a small fee to cover the costs of this excessive request.

If you have any concerns about this Privacy Policy or how we handle your personal data, you have the right to lodge a complaint to the GDPR’s supervisory authority in the UK.